Office Manager

New Capital Partners - Birmingham, AL

New Capital Partners is looking to hire a Office Manager to join our accounting & administration team. This position provides administrative and executive support for the NCP office and the Managing Partners. The position requires someone who has experience in the administrative field supporting an executive in a professional environment. In addition, this position requires exceptional organizational and decision-making skills. This position will also be privy to confidential information, and the individual must always be able to maintain confidentiality. As Office Manager, you will be responsible for:

  • Manage the Partners’ calendar and travel planning, including handing travel reservations and confirmations
  • Support managing partners by tracking finances, paying bills, planning travel, and handling additional personal related task
  • Handle expense reporting for both Managing Partners
  • Schedule monthly management meetings and quarterly boarding meetings
  • Compile meeting materials for office-wide weekly meeting
  • Order and maintain office supplies and groceries
  • Organize office celebrations and events
  • Manage existing and new vendor relationships, including IT, building maintenance, phone/internet, and equipment vendors
  • Manage commercial and residential properties, including managing maintenance teams
  • Maintain website and social media page
  • Assist with investor communications
  • Facilitate new employee onboarding and employee exits

Desired Qualifications and Experience

  • Extensive experience providing administrative support in a busy, fast-paced office
  • Previous exposure to and experience managing confidential information on behalf of leadership
  • Experience working with/through others to obtain information that is critical to the success of the organization
  • Experience with expense reporting, arranging travel and coordinating meetings
  • Experience managing a senior/executive level calendar and incoming calls
  • Experience taking initiative and being a self-starter in day-to-day responsibilities
  • Extensive experience demonstrating the ability to work in a team environment
  • Must possess both organizational and decision-making skills
  • Proven ability to produce accurate results in a timely with minimal supervision and direction
  • Ability to prioritize, multi-task, organize, and meet deadlines
  • Demonstrated proficiency in Microsoft Office products, including Outlook, PowerPoint, Word and Excel
  • Must possess excellent customer service, time management, phone, interpersonal, and communication skills